Question.1817 - For the Week 6 Course Project Assignment, you will review the 'Semester Project Instructions' on page 382. Upon thorough review, you will then complete a risk review and answer the questions in the instructions. You will review the 'Semester Project Instructions' on pages 420- 421. Upon thorough review, you will then complete each task and answer the questions located in the instructions. Be as thorough as possible when writing your course project assignment, and remember, this is an academic assignment, so no “text-talk,” no conversational tone, and ABOVE ALL OTHER THINGS…don't plagiarize!! Lastly, spell-check and proofread your work! Failure to follow these steps will negatively impact your grade. General APA Formatting Guidelines: The course project assignment should have an APA title page and an APA reference page (only if you list references which is not required). An APA abstract page is NOT required! Font Type: Times New Roman Font Size: 12 point Margins: 1 inch on all sides Spacing: Double-spacing Justification: Left Paragraph Indentation: Use the Tab key to indent all paragraphs one half-inch from the left margin How to Set Up Your APA Paper: http://gmcga.libguides.com/c.php?g=139410&p=958254 Upload the assignment as a Microsoft Word (.doc or .docx) document using the following naming protocol: LastNameFirstNameWK#Course Project The Week 6 Course Project Assignment will use the grading rubric listed in the Grading Rubrics section under the Course Syllabus. My Submissions Title Start Date Due Date Post Date Marks Available Week 6 Course Project Assignment - BSM470 W6 Course Project Assignment 9 Jul 2023 - 00:00 16 Jul 2023 - 23:59 16 Jul 2023 - 23:59 45 Summary: For the Week 6 Course Project Assignment, you will review the 'Semester Project Instructions' on page 382. Upon thorough review, you will then complete a risk review and answer the questions in the instructions. You will review the 'Semester Project Instructions' on pages 420-421. Upon thorough review, you will then complete each task and answer the questions located in the instructions. Be as thorough as possible when writing your course project assignment, and remember, this is an academic assignment, so no “text-talk,” no conversational tone, and ABOVE ALL OTHER THINGS…don't plagiarize!! Lastly, spell-check and proofread your work! Failure to follow these steps will negatively impact your grade. General APA Formatting Guidelines: The course project assignment should have an APA title page and an APA reference page (only if you list references which is not required). An APA abstract page is NOT required! Font Type: Times New Roman Font Size: 12 point Margins: 1 inch on all sides Spacing: Double-spacing Justification: Left Paragraph Indentation: Use the Tab key to indent all paragraphs one half-inch from the left margin How to Set Up Your APA Paper: http://gmcga.libguides.com/c.php?g=139410&p=958254 Upload the assignment as a Microsoft Word (.doc or .docx) document using the following naming protocol: LastNameFirstNameWK#Course Project The Week 6 Course Project Assignment will use the grading rubric listed in the Grading Rubrics section under the Course Syllabus.
Answer Below:
Risk Review for Home Basketball Court Construction Project: Budget Limitations Review Risk: Inadequate Budget Allocation Likelihood: Medium Impact: High Mitigation: Regularly monitor project expenses, maintain open communication with stakeholders about the budget, be prepared to adjust scope or seek additional funding if needed. Resource Planning Review Risk: Resource Shortages Likelihood: High Impact: Moderate Mitigation: Conduct thorough resource planning and coordination, work with reliable suppliers and contractors, have backup options for critical resources. External Factors Review Risk: Inclement Weather Conditions Likelihood: Medium Impact: Moderate Mitigation: Create a flexible schedule that accounts for potential weather disruptions, have contingency plans in place, use weather forecasting services to plan construction activities accordingly. Most Useful Information from the Types of Review: The most useful information came from the "Budget Limitations Review." It provided valuable insights into the potential risks associated with inadequate budget allocation. Managing the project's finances is crucial for successful completion, and identifying the risks early on allowed us to proactively address budgetary challenges. Regularly monitoring expenses and maintaining open communication with stakeholders are essential strategies to keep the project on track. Additionally, resource planning review shed light on the risk of resource shortages. Identifying this risk enabled us to develop contingency plans and explore alternatives to ensure that the necessary resources are available throughout the project. Lastly, the "External Factors Review" highlighted the risk of inclement weather conditions. This information prompted us to create a flexible schedule and implement measures to mitigate the impact of adverse weather on construction activities. By using weather forecasting services, we can make informed decisions and minimize delays caused by unfavorable weather conditions. Overall, conducting a risk review using various types of review approaches allowed us to identify potential risks comprehensively and develop effective mitigation strategies. By proactively addressing these risks, we are better equipped to ensure the successful completion of the home basketball court construction project. Adoption or Augmentation of Quality Policy: When considering the organization's existing quality policy for the home basketball court construction project, I would prefer to review it thoroughly before making a final decision. If the quality policy aligns well with the project's objectives, industry standards, and best practices, I would be inclined to adopt it as is. A well-established quality policy provides a framework for maintaining high standards, ensuring customer satisfaction, and achieving project success. However, if I find any gaps or areas that are not adequately addressed in the existing quality policy, I would propose augmenting it. Augmentation may involve adding specific quality criteria, processes, or guidelines that are relevant to the unique requirements of the basketball court construction project. This will ensure that the quality policy aligns precisely with the project's scope, objectives, and stakeholder expectations. Quality Baseline and Standards: The quality baseline for the home basketball court construction project will be determined by defining specific quality parameters and performance criteria. These may include: Material Standards: Using high-quality materials that are durable, safe, and suitable for outdoor use to ensure the longevity and performance of the basketball court. Construction Standards: Ensuring that the construction team adheres to industry best practices and follows approved engineering plans for the court's foundation, surfacing, and installation of hoops and fencing. Safety Standards: Implementing strict safety protocols to protect workers and stakeholders during the construction process. Environmental Standards: Adhering to environmental regulations and sustainable practices during landscaping and court construction. Aesthetics Standards: Ensuring that the courtside landscaping and overall design meet the homeowner's aesthetic preferences. Customer Satisfaction: Regularly gathering feedback from the homeowner and other stakeholders to assess their satisfaction with the project's quality and addressing any concerns promptly. Stakeholder Analysis: Stakeholders in the home basketball court construction project may include: Homeowner: Primary stakeholder with a vested interest in the project's success and quality. Project Manager: Responsible for overseeing the project and ensuring quality standards are met. Construction Crew: Responsible for executing the building process to meet quality criteria. Landscaping Team: In charge of courtside landscaping, which impacts the overall project quality. Procurement Specialist: Ensuring the quality of materials and supplies sourced for the project. Safety Officer: Responsible for maintaining safety standards on the construction site. Regulatory Authorities: Ensuring compliance with local building and environmental regulations. Neighbors and Local Community: Potentially impacted by the construction process and project outcome. Identification of New Stakeholders and Opponents: Completing the stakeholder analysis might reveal previously overlooked stakeholders, such as nearby businesses or organizations with an interest in the project's outcome. As for opponents, there might be local residents who are concerned about noise, traffic, or other construction-related disturbances. Actions to Convert Opponents into Enthusiasts: To convert opponents into enthusiasts, the project team can: Open Communication: Engage with opponents to understand their concerns and address them proactively. Clear communication can help build trust and alleviate fears. Mitigation Measures: Implement measures to minimize disruptions, such as limiting construction hours or using noise-reducing equipment. Community Involvement: Involve opponents in discussions and decision-making processes to make them feel heard and valued. Showcasing Benefits: Highlight the positive impact of the basketball court on the community, such as increased property values or recreational opportunities. Offering Incentives: Offer incentives to opponents, such as providing access to the court for community events or activities. By taking proactive steps to address concerns and involve opponents in the project, it is possible to turn them into supporters and create a more positive and harmonious construction process. SIPOC MODEL What Surprised Me: During the creation of the SIPOC for the home basketball court construction project, one aspect that surprised me was the intricate coordination required between various stakeholders. The interdependency among suppliers, the construction process, and the stakeholders involved in ensuring quality outputs became evident. Additionally, the importance of obtaining permits and authorizations from regulatory authorities highlighted the need for meticulous planning and compliance. Impact on Project Plan: The insights gained from the SIPOC analysis will influence the project plan in several ways: Enhanced Coordination: Recognizing the interdependency of processes and stakeholders, the project plan will emphasize clear communication and coordination among all parties involved. Regular meetings and updates will be scheduled to ensure seamless progress. Proactive Permitting: The project plan will include a comprehensive timeline for obtaining permits and authorizations to prevent delays and adhere to regulatory requirements. Resource Planning: Understanding the key suppliers and their role in the project will aid in resource planning. Procurement timelines will be aligned with construction and landscaping schedules to avoid shortages. Quality Assurance: The SIPOC analysis highlighted the significance of quality outputs. As a result, the project plan will incorporate regular quality checks and inspections to ensure that all elements meet the desired standards. Stakeholder Management: Acknowledging the diverse stakeholders involved, the project plan will prioritize effective stakeholder management. This involves addressing concerns, involving stakeholders in decision-making, and seeking feedback throughout the project. By incorporating these insights into the project plan, the home basketball court construction project will be better equipped to overcome challenges, streamline processes, and deliver a high-quality final product within the specified timeline and budget. Project Kickoff Meeting Agenda Welcome and Introduction Introduce the project team members and stakeholders. Provide an overview of the home basketball court construction project. Project Objectives and Scope Discuss the project's objectives, including the creation of a basketball court and associated landscaping. Present the project scope, including key deliverables and exclusions. Project Timeline and Milestones Share the overall project timeline and important milestones. Discuss the critical path and potential areas of concern. Roles and Responsibilities Clarify the roles and responsibilities of each project team member. Assign specific tasks and outline communication channels. Quality and Safety Measures Present the quality standards for materials and construction processes. Discuss safety protocols and measures to ensure a safe working environment. Budget and Resource Allocation Provide an overview of the project budget and resource allocation. Discuss the importance of staying within budget constraints. Risk Management Identify potential risks and uncertainties related to the project. Discuss the risk mitigation strategies and contingency plans. Procurement and Permitting Discuss the process for procuring materials and supplies. Explain the requirements for obtaining permits and approvals. Communication Plan Present the communication plan, including regular team meetings, progress updates, and stakeholder engagement. Q&A Session Address any questions or concerns raised by team members and stakeholders. Next Steps and Action Items Summarize the key takeaways from the meeting. Assign action items and deadlines to team members. Closing Remarks Thank all participants for their attendance and contribution. Emphasize the importance of teamwork and collaboration. Minutes of the Project Kickoff Meeting Meeting Summary: The project kickoff meeting for the home basketball court construction project was held on [Insert Date] at [Insert Time] in [Insert Location]. The meeting was attended by the project team members, stakeholders, and key decision-makers involved in the project. What Went As Expected: The introduction and overview of the project proceeded as planned, with team members showing enthusiasm and interest in the project. The roles and responsibilities were clearly defined, and team members demonstrated a good understanding of their tasks. The communication plan was well-received, and everyone agreed on the importance of regular updates and open communication channels. What Went Differently from Expected: During the Q&A session, some stakeholders expressed concerns about potential delays due to inclement weather conditions, which required further discussion and reassurance. The risk management discussion led to more extensive brainstorming of potential risks than initially anticipated, necessitating additional time for risk analysis and mitigation planning. Project Management Plan Baseline Activity Baseline: Activity Baseline Start Baseline Finish Baseline Duration Baseline Cost Baseline Work Develop Project Plan 01/07/2023 07/07/2023 7 days $2,000 80 hours Determine Specifications 08/07/2023 10/07/2023 3 days $1,500 40 hours Obtain Permits 11/07/2023 14/07/2023 4 days $1,000 60 hours Prepare Site 15/07/2023 22/07/2023 8 days $3,500 120 hours Install Flooring 23/07/2023 29/07/2023 7 days $4,000 100 hours Assemble and Install Hoop 30/07/2023 02/08/2023 4 days $2,500 60 hours Install Fencing 03/08/2023 06/08/2023 4 days $2,000 40 hours Design and Implement Landscaping 07/08/2023 14/08/2023 8 days $3,000 100 hours Procure Materials and Supplies 01/07/2023 14/08/2023 45 days $15,000 300 hours Ensure Safety On-site 15/07/2023 14/08/2023 30 days $8,000 200 hours Agreed-upon Quality and Scope Targets: The basketball court should be built using high-quality construction materials to ensure durability and longevity. The court's dimensions and specifications should adhere to the official basketball court standards. The landscaping should enhance the aesthetics of the court while maintaining sustainability. Risk Management Plan: Identify potential risks such as weather delays, supplier shortages, and safety hazards. Assess the impact and likelihood of each risk. Develop risk mitigation strategies and contingency plans. Assign responsible parties for monitoring and addressing risks. Communications Plan: Regular project status meetings will be conducted every week to provide updates on progress, challenges, and next steps. Key stakeholders will receive monthly progress reports via email. Project team members will communicate through a dedicated project management tool to ensure transparency and efficient collaboration. Project Management Plan Baseline Summary: The project management plan baseline includes the activity baseline start, activity baseline finish, activity baseline duration, activity baseline cost, and activity baseline work for each project task. The agreed-upon quality and scope targets focus on ensuring a high-quality basketball court with the right dimensions and appealing landscaping. The risk management plan outlines strategies to address potential risks, while the communications plan aims to facilitate effective and timely communication among all project stakeholders. This baseline serves as a roadmap for successful execution and completion of the basketball court construction project. DMAIC MODEL Define and Measure Steps for Improving Material Procurement Process: Define: Problem Statement: The current material procurement process is inefficient, leading to delays and cost overruns in the basketball court construction project. Project Goal: To improve the material procurement process for timely and cost-effective delivery of materials. Scope: Focus on streamlining the process of identifying, sourcing, and acquiring construction materials. Project Team: Form a cross-functional team comprising procurement specialists, project manager, construction crew, and stakeholders involved in the procurement process. Critical-to-Quality (CTQ): On-time delivery of materials, cost-effectiveness, and material quality. Measure: Data Collection: Gather data on the current material procurement process, including lead times, supplier performance, and material delivery times. Process Mapping: Create a process map to visualize the current procurement process, including all the steps and stakeholders involved. Metrics Definition: Identify key performance metrics such as lead time, supplier reliability, procurement cost, and on-time delivery percentage. Benchmarking: Compare the current performance metrics with industry best practices and benchmarks to understand the gaps. What I Learned: During the "Define" and "Measure" steps, I learned that the material procurement process lacked a clear and streamlined approach. There were multiple suppliers involved, leading to inefficiencies and longer lead times. Additionally, the lack of standardized criteria for selecting suppliers contributed to variations in material quality and pricing. The process map revealed that communication gaps between the procurement team and construction crew caused delays in material delivery. Project Quality Tools for the Remaining Steps: Analyze: Root Cause Analysis: Use tools like Fishbone diagram (Ishikawa diagram) and 5 Whys to identify the root causes of inefficiencies in the material procurement process. These tools will help the project team dig deeper into the factors affecting the process and identify the underlying reasons for delays and cost overruns. Process Flowchart: Visualize the process flow to identify bottlenecks and areas for improvement. A process flowchart will provide a clear picture of the sequence of activities and decision points in the procurement process, helping the team pinpoint areas for optimization. Improve: Lean Six Sigma Tools: Utilize Lean principles and Six Sigma techniques like Value Stream Mapping to redesign the material procurement process and eliminate non-value-added steps. Lean principles will help the team remove waste and inefficiencies from the process, while Six Sigma techniques will focus on reducing process variations and improving overall process performance. Supplier Evaluation Matrix: Develop a matrix to objectively evaluate and select suppliers based on criteria such as price, quality, lead time, and reliability. By using a supplier evaluation matrix, the project team can ensure that the chosen suppliers align with the project's quality and cost objectives. Control: Control Plan: Create a control plan to ensure sustainable improvements in the material procurement process. This plan will include clear responsibilities, performance metrics, and monitoring mechanisms. The control plan will help the project team track the performance of the improved process and ensure that the changes are sustained over time. Statistical Process Control (SPC): Implement SPC to monitor key process metrics and ensure that the process remains stable and within acceptable limits. SPC charts will enable the team to detect any process variations and take corrective actions promptly to maintain process stability. By using these project quality tools in the remaining steps of the DMAIC model, the project team can effectively identify and address the root causes of inefficiencies in the material procurement process. Implementing Lean Six Sigma principles will help optimize the process, reducing lead times, improving supplier reliability, and ultimately enhancing the overall project efficiency and quality. The control plan and SPC will ensure that the improvements are sustained over time, leading to successful material procurement and timely completion of the home basketball court construction project. References: What are the things to consider for basketball court construction? (no date) Integral Spor - Turnkey Sports Projects, Artificial Turf and Sports Grounds. Available at: https://integralspor.com/news/what-are-the-things-to-consider-for-basketball-court-construction (Accessed: 23 July 2023). Schuchart, W. (2023) What is a SIPOC diagram?: Definition from TechTarget, CIO. Available at: https://www.techtarget.com/searchcio/definition/SIPOC-diagram-suppliers-inputs-process-outputs-customers.(Accessed: 23 July 2023). GoLeanSixSigma.com (2020) DMAIC - the 5 phases of Lean Six Sigma, GoLeanSixSigma.com. Available at: https://goleansixsigma.com/dmaic-five-basic-phases-of-lean-six-sigma/(Accessed: 23 July 2023).More Articles From Finance
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